PermitPilot AI
Functional DemoAI permit preparation and tracking that moves contractors from project details to permit-ready packets.
Functional Demo
Crew Tracker
A two-sided marketplace where offices post jobs and crews bid, get awarded, and get scheduled.
What it solves
Coordinating outside crews for home-service jobs is fragmented. Finding qualified crews by trade and service area, collecting and comparing bids, awarding work, scheduling, gathering job photos, and tracking referral fees usually happens across phone, text, and spreadsheets, with no shared record or enforcement of who can see what.
Built for Home-service offices posting jobs and the outside crews that bid on and complete them.
Overview
Crew Tracker is a two-sided workflow with separate portals over one backend. On the internal side, offices post jobs, review crew applications, invite eligible crews matched by trade and zip coverage, compare bids, and award work. Awarding a job automatically creates a payout record with a 3% referral fee. Crews apply and get verified, set trades and service areas, view invited and eligible jobs, submit bids, confirm schedules, upload categorized job photos, and track earnings. Internal users can export a supplement package of job photos and summary data.
What this demonstrates
Server-enforced role-based access and org and crew scoping across two distinct portals sharing one backend, with ownership checks to prevent cross-tenant access. An eligibility engine matching crews to jobs by trade and zip coverage, a bid-to-award flow that auto-creates a referral-fee payout ledger, categorized photo uploads, and a supplement-package export that zips photos and job summary data.
What makes it different
A two-sided crew marketplace: post a job on one side, bid and get awarded on the other, with a 3% referral fee tracked end to end.
- Two portals, one backendInternal job-poster portal and standalone contractor portal share the same API.
- Server-enforced RBACOrg and crew scoping with ownership checks, not UI-only guards.
- Eligibility matchingCrews matched to jobs by trade and zip coverage.
- Automatic payout on awardAwarding a bid creates a payout with a 3% referral fee.
- Audit trailMajor actions such as bids, awards, and schedule changes are logged.
Core capabilities · 12
Crews directory
Filter crews by zip, trade, status, and rating; verify, deny, or suspend.
Applications queue
Review, approve, or deny incoming crew applications.
Jobs
Create and manage jobs in Kanban and table views.
Eligibility matching and invites
Match crews by trade and zip, then invite selected or all eligible.
Bidding
Crews submit bids; offices compare amount, start date, and rating.
Award and payout
Awarding sets winning and rejected bids and creates a 3% fee payout.
Scheduling coordination
Propose, confirm, reschedule, or cancel schedule events.
Photo uploads
Categorized before, during, after, damage, and receipt photos.
Supplement package export
Zip categorized photos with a job summary for a claim package.
Payout and fee ledger
Track fees through pending, invoiced, paid, disputed, and waived.
Contractor profile
Trades, service zip coverage, and documents per crew.
Earnings tracking
Crews see awarded totals, fees owed, net, and payout status.
How it works
Job poster (office)
- Post a job with trade, address, and scope
- Invite eligible crews matched by trade and zip
- Review and compare incoming bids
- Award the winning bid
- Coordinate the schedule
- Collect categorized job photos
- Export the supplement package
- Manage the payout and fee ledger
Contractor (crew)
- Apply and get verified
- Set trades and service areas
- View invited and eligible jobs
- Submit a bid
- Confirm or request to reschedule
- Upload job photos
- Track earnings, fees, and payout status
Key screens
- DashboardInternal overview of crews, jobs, bids, and pending payouts.
- Crews DirectoryFilterable crew table with verify, deny, and suspend actions.
- Applications QueueReview and approve or deny crew applications.
- JobsKanban and table views of jobs by status.
- Job DetailTabbed overview, bids, schedule, updates, photos, export, and fees.
- Payouts and Fees LedgerFilterable fee records with status controls.
- Contractor DashboardInvites, active jobs, and earnings summary.
- Crew ProfileTrades, zip coverage, and documents.
- Contractor JobsInvited, eligible, awarded, active, and completed tabs.
- EarningsAwarded amount, 3% fee, net, and payout status per job.
Data model
- Organization
- User
- Crew
- CrewApplication
- Job
- JobInvite
- Bid
- Award
- ScheduleEvent
- JobUpdate
- JobPhoto
- Payout
- Rating
- JobMessage
- CrewPortfolio
- BidGroup
- InterestPin
Screens · 8
How it is built
An Express and Prisma backend on PostgreSQL enforces RBAC and tenant scoping, handling applications, jobs, bids, awards, scheduling, photos, and the payout ledger. Job photos are uploaded via Multer and supplement packages are zipped with Archiver. A React and Vite frontend styled with Tailwind CSS serves both the internal plugin portal and the standalone contractor portal over an Axios API client, with JWT auth.
Classification
- Industries
- Home Services
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Building something with similar Authentication, Role-Separated Interfaces, Multi-Tenant Architecture functionality?
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