In DevelopmentSaaS

SiteFlow Daily

Visual jobsite handoff and project timeline platform for construction crews and management.

What it solves

Field communication on construction projects is messy: crews text photos, scribble notes, and rarely leave the next crew a clean handoff. Daily-report tools focus on compliance logs rather than the real story of a project. Management has no live, visual view of what happened today, what is behind, or which issues are critical.

Built for Construction field crews, project managers, superintendents, and executives at contractors and project management firms.

Overview

SiteFlow Daily lets field crews document a shift in under two minutes: what got done, what is unfinished, what the next crew needs to know, photos, issues, and milestone updates. Those entries feed a visual project timeline and roll up into project and portfolio dashboards for managers and executives. It supports simple single-timeline jobs and complex multi-trade projects with trade-specific milestones and completion rollups. Issues can be flagged and routed to responsible contacts, and reports export to PDF and CSV. An AI layer cleans up field notes and drafts summaries without inventing official records.

What this demonstrates

Builds a multi-tenant, organization-scoped SaaS with offline-ready draft capture, a timeline generation engine that aggregates handoffs, photos, issues, and milestones into one feed, and an explainable project health score computed from milestone and issue signals. Includes a provider-adapter integration architecture with per-provider configuration status and an AI assist layer constrained from fabricating project data.

What makes it different

Most daily-report tools focus on compliance logs. SiteFlow Daily focuses on crew-to-crew handoff, visual timeline storytelling, and executive project visibility.

Crew-to-crew handoffEvery crew leaves the next crew a clean handoff.
Visual timeline storytellingThe project story reads as a chronological feed.
Trade-specific progressProgress tracked per trade group on complex jobs.
Issue routingField problems route to the responsible person.
Milestone completionCompletion is calculated from real milestones, not typed in.
Photo proofPhotos are first-class, linked to handoffs, issues, and milestones.
Executive project visibilityPortfolio-level health across every project.
Simple field usabilityA useful handoff in under two minutes.

Core capabilities · 18

Authentication and organization setup
Org accounts with role-based permissions.
Project creation
Simple single-timeline or complex multi-trade project modes.
Trade group management
Project-specific or template-based workstreams with their own timelines.
Milestone management
Measurable steps with target dates, checklists, approvers, and dependencies.
Daily handoff creation
Structured end-of-shift report of completed, unfinished, and next-crew work.
Photo and video documentation
Media linked to handoffs, issues, milestones, and areas.
Visual project timeline
Chronological feed built from handoffs, photos, issues, and milestones.
Trade-specific timelines
Per-trade progress and completion on complex projects.
Issue escalation
Categorized, severity-ranked field issues with status workflow.
Responsible person routing
Escalation contacts matched by category and trade.
Project dashboard
Completion, health, latest handoff, open issues, and trade progress.
Portfolio dashboard
Cross-project health, at-risk projects, and executive photo feed.
Report exports
Daily, date-range, insurance-ready, photo, and issue PDF/CSV reports.
Offline-first field capture
Local draft persistence with unsynced state and retry.
Notification system
Action-based alerts across in-app, email, and messaging channels.
Integration adapters
Provider connections with unconfigured-status handling.
AI summary and cleanup layer
Note cleanup and summaries that never invent official data.
Audit logs
Records sensitive actions with before/after state.

How it works

Field crew

Open assigned project
Create daily handoff
Select trade group
Add completed and unfinished work
Add next-crew notes
Upload photos and videos
Flag issues
Update milestones
Submit report

Project manager

Open project dashboard
Review latest handoffs
Check open issues
View progress by trade
Review milestone completion
Assign or escalate problems
Export reports

Executive

Open portfolio dashboard
See project health
See completion percentages
See delayed milestones and critical issues
Review recent photos
Drill into a project when needed

How the score works

Project Health Score

Milestone completion
How much of the scheduled work is done.
Overdue milestones
Milestones past their target date.
Open critical issues
Unresolved high-severity problems.
Unresolved safety issues
Outstanding safety concerns.
Missed handoffs
Days without a required handoff.
Recent activity
Freshness of updates on the project.
Photo documentation completeness
Whether work is backed by photo proof.
Manager approvals
Approvals recorded against milestones.
Trade progress variance
Spread between trades that are ahead and behind.

Key screens

Portfolio dashboard
Project dashboard
Project timeline
Daily handoff composer
Daily handoff detail
Photo gallery
Milestones
Issues
Issue detail
Escalation routing
Reports
Admin settings

Data model

User
Organization
Project
ProjectArea
TradeGroup
Milestone
MilestoneChecklistItem
DailyHandoff
DailyHandoffCrewMember
MediaAsset
Issue
EscalationContact
TimelineEvent
ProjectTemplate
TradeTemplate
MilestoneTemplate
ReportExport
IntegrationConnection
NotificationEvent
AuditLog

Screens · 3

SiteFlow Projects page with search and status filters and cards for Test, Oak Street Reroof, Riverside Medical Center, and Maple Street Reroof — Projects list

SiteFlow issue detail 'Temporary lighting missing on level 2' marked Critical/Open, with photos and comments panels and a workflow status/assignment sidebar — Issue detail

SiteFlow Equipment hub with cards linking to equipment dashboard, damage reports, asset registry, tool directory, and reports, plus a Report damage button — Equipment hub

How it is built

A Next.js and React application backed by PostgreSQL through Prisma, with S3-compatible object storage for photos and videos and Redis-backed rate limiting. Integration adapters connect construction, storage, and communication providers, and AI features run through OpenAI.